Setting up your email signature in Outlook for Office 365

So let’s say we have created a great looking HTML signature for you now you discover that there is no HTML view in the “Edit Signature” box in Outlook 365 (trust Windows to forget such an important thing). No worries,

You could switch to a much better email app right now by downloading and installing ThunderBird.

or you can do do some hacking here’s how to do it. (The following assumes your running Windows 10 and Office 365 but who knows, it might work fine with other version combos):

1. Start by copying HTML source code of your signature to your computers clipboard
2. Open Outlook
3. Click “New Email”
4. Click “Signature” in the “Untitled – Message” window
5. Click “Signatures…” in the drop-down menu
6. Click “New” and then name your new signature and click “OK”
7. In the “Edit Signature” box, type “test” and then click “OK”
8. Close Outlook
9. Open a File Explorer window and paste in this path: %userprofile%\AppData\Roaming\Microsoft\Signatures
10. You should now see a folder containing the name of the signature you just created (three actually.) Open the HTML version in your text editor.
11. Now remove everything in this document and replace it with the code in your clipboard – Select All (Edit > Select All / Ctrl+A) followed by Paste (Edit > Paste / Ctrl+V)
12. Save this file

Open Outlook 365 again and you should be able to select your new signature and start using it!

IF YOU DON"T HAVE A HTML SIGNATURE FOOTER FOR YOUR EMAILS CONTACT US AND WE CAN DESIGN ONE FOR YOU FOR R1,000